Employee records
Personal and employment details, documents, reporting manager, department, designation, joining date and status. One record, referenced by every other module.
Product
Employee management software for growing businesses
One record per employee, and every operational fact hanging off it — attendance, leave, holidays, projects, tasks, daily work reports and tracked hours. Run it on our cloud or install it on your own server.
- 7-day trial
- No credit card
- Cloud or self-hosted
- CSV export for payroll
What Employee Desk manages
Each module below is a page of its own, because each one is a decision you make separately. Together they are the operational half of HR — everything except running payroll itself.
Attendance
Shifts, grace windows, late policy, automatic lunch deduction and month-end export.
Attendance software → 03Leave and holidays
Every leave type, balances that accrue monthly, one-click approvals and a shared holiday calendar.
Leave management → 04Projects and tasks
Projects with a code, a manager and members. Tasks with an assignee, a priority and a completion percentage.
Workforce management →Daily work reports
What each person worked on, against which project, for how many hours — read in one screen instead of asked for in a call.
Time tracking
Optional desktop app measuring active and idle time, with screenshots only if you enable them.
Time tracking →Reports and exports
Attendance, leave, tracked time and work reports over any date range, on screen as charts and out as CSV.
Roles and audit
Employee, manager, HR and admin roles, an access audit log, SSO and directory sync on self-hosted and enterprise plans.
Security →
Who it is built for
Companies between roughly ten and two hundred and fifty employees that have outgrown spreadsheets but do not want a six-month HRMS implementation.
It fits when
- Attendance currently lives in a spreadsheet somebody maintains by hand.
- Leave is approved over email or chat, and balances are argued about at year end.
- Work-from-home and hybrid staff make a biometric device insufficient on its own.
- You already run payroll somewhere and only need clean attendance data going into it.
- Your buyer or your client contract requires the data to sit on infrastructure you control.
It does not fit when
- You need payroll processing, statutory filing and Form 16 generation inside the same product.
- You need a full recruitment and applicant tracking pipeline.
- You need appraisal cycles, goal cascades and 360-degree feedback.
- You have fewer than ten employees — the cloud minimum is 10 users and a spreadsheet may still be cheaper.
We would rather say this here than in month two of a rollout.
How it works
Four steps, and the third one is the only part that involves your team.
- Create the company and import the teamA CSV of names, emails, departments and joining dates, or add people one at a time. Employees get an invite and set their own password.
- Set the rules onceShifts, grace window, late policy, leave types, accrual rates, carry-forward caps and the holiday calendar. These are the only decisions that need HR in the room.
- People start marking attendanceFrom the web portal, or from the desktop app if you are rolling out time tracking. Managers approve leave from the same screen they see the team calendar in.
- Export at month endAttendance and leave summaries as CSV into whatever runs your payroll, or through the REST API if you would rather it happened without anyone clicking.
Cloud or your own server
The same product, the same features. The only question is who operates the server and where the data physically sits.
| Cloud | Self-hosted | Private cloud | |
|---|---|---|---|
| Who runs the server | We do | You do | We do, single-tenant |
| Where the data sits | Our India region | Your disk | Your chosen region |
| Billing | Per user, per month | Flat annual licence | Annual, per instance |
| Starting price | ₹59 / user / month | ₹40,000 / year | ₹90,000 / year |
| Setup effort | Minutes | A Docker host | We provision it |
| Sub-processor to declare | Us | None | Us |
Full detail on cloud, self-hosted, private cloud and white label deployment.
Pricing
Published, in rupees, with a minimum of 10 users on cloud plans.
Cloud
Starter
Attendance, leave and holidays for a team that just needs the records right.
₹59 / user / month
- Attendance with shifts, grace window and late policy
- Leave types, balances and approvals
- Holiday calendar
- Employee records and documents
- Web portal, mobile ready
- CSV export for payroll
- Email support
Cloud · most chosen
Growth
Adds the work side: projects, daily reports and the desktop time tracker.
₹99 / user / month
- Everything in Starter
- Projects, tasks and completion tracking
- Daily work reports written against a project
- Desktop time tracker for Windows, macOS and Ubuntu
- Active and idle time from real input activity
- Team chat and web push notifications
- Attendance and tracked-time reports
Cloud
Pro
Adds screenshots with context, the live board, retention rules and the API.
₹149 / user / month
- Everything in Growth
- Screenshots at a randomised interval
- Live tracker board
- Configurable screenshot retention
- Access audit log
- REST API and webhooks
- Priority support
Self-hosted licence bands, the white-label programme and annual discounts are on the pricing page.
Frequently asked questions
What is employee management software?
Employee management software keeps the operational record of every employee in one place: who they are, when they worked, what leave they have taken and what they worked on. Employee Desk covers employee records, attendance, leave, holidays, projects, tasks, daily work reports and optional time tracking, so those records do not have to be reconciled across separate tools.
How is this different from a full HRMS?
A full HRMS adds recruitment, payroll processing, performance appraisal cycles and compliance filing. Employee Desk deliberately stops before payroll processing and exports clean CSV instead, which means a much shorter rollout for a company of ten to two hundred and fifty people. If you already run payroll somewhere you like, this fits alongside it.
How long does it take to set up?
On the cloud, importing a team and setting shifts, leave types and the holiday calendar takes an afternoon. Self-hosted adds the server install, which is a Docker Compose stack on one host and typically under an hour once the VM exists.
Can employees update their own records?
Yes, within limits you control. Employees maintain contact details, emergency contacts and documents; anything that affects pay or policy stays with the admin role and is written to the audit log.
Does it work for a team spread across offices and home?
Yes. Attendance is not tied to a physical device, so remote and hybrid employees mark attendance from the web portal or the desktop app, and location-based rules stay optional rather than assumed.
Try it on your own team this week
Start on the cloud in ten minutes, or tell us your headcount and where the server has to live and we will price the self-hosted licence on the call.
- 7-day trial
- No credit card
- Cancel anytime